Federal law requires settlement agents to provide Sellers with IRS Form 1099-S and report information to IRS. For complete, accurate and up-to-date information, start with "Instructions for Form 10&9-S9quot; and the "General Instructions for Forms 10&99quot; from IRS, or phone 1-800-829-3676.
All paid versions of Power Closer print the Seller's copy of Form 1099-S. Give this form to the seller at closing to avoid potential penalties that grow over time while efforts are made to locate an unlocatable seller.
The following checklist summarizes the steps for 1099 processing.
Create 1099-S's by checking the Form 1099-S checkbox for each applicable seller on Power Closer's Seller Name screen.
Edit 1099's in Power Closer's 1099 Window as appropriate. Changes made here do not affect the HUD-1.
Optionally offer to except sellers from 1099 reporting where appropriate.
Hand out Form 1099-S's to the Sellers at closing and retain a signed copy. (Sellers move to new addresses and may give no forwarding information. Power Closer does not batch print 1099’s for the sellers.)
Delete in Power Closer any 1099’s for sellers that were excepted from reporting.
Change the Status of the closing from "Ready to Close" to "Disbursed9quot; so that Power Closer knows the 1099's should be reported.
You may find it helpful to place a copy of 1099's in a 1099 Report file to facilitate reporting to IRS early the following year.
If you own last year's version of the Power Closer 1099 Annual Report program, check to see if it is still good for this year.
If your firm does not have a Transmitter Control Code (TCC), apply for one.
If your firm name, address or Taxpayer ID Number has changed from what you supplied to IRS in connection with your TCC, you should notify IRS.
Run the Power Closer 1099 Annual Report program. It will provide a Preliminary Report which will report three kinds of problems: (a) Error, a severe problem that you must fix such as "Missing Tax ID", (b) Warning, indicating a potential problem, such as "Not Disbursed?" and (c) Advice, which is the least severe message. Make any corrections directly in the Power Closer program and rerun the 1099 Annual Report program.
The 1099 Annual Report program creates a data file that you file electronically by uploading the file at IRS's website. The filing procedure gets easier each year and is explained in IRS Publication 1220.
You can "Check File Status" on the website's main menu to verify that your file was received. You can return to the IRS website after a business day or two, log in and check the file status to be sure that IRS accepted your file.
For accurate and up-to-date information about Form 1099-S, start with the Instructions from IRS. Note that IRS is rejecting paper copies of Form 1099-S produced by Power Closer and similar forms downloaded from the IRS website.
Checklist for year-end processes for all businesses — 10&9’s are due soon!
Here is a handy year-end checklist courtesy of Intuit's blog, which I think every QuickBooks subscriber should be registered to stay up-to-date. Right now, the most important one is the 1099's. The deadline is looming (January 31, 2017). I will review the other steps in future videos. Hope this one is useful.
QuickBooks Online year-end checklist by task
Create and send customer statements
Reconcile your accounts
Run Balance Sheet and Profit & Loss reports
Prepare for taxes by giving your accountant access to your data
Prepare and file 1099s*
If you use unincorporated vendors, such as outside consultants or subcontractors, you need to send a 1099-MISC form to those who are paid more than a specific amount per year.
Select the vendors who might need 1099-MISC forms
Decide whether to e-file or print 1099s
Order 1099 forms, if printing
Set up and prepare 1099-MISC forms
Assign accounts to 1099 boxes
Check names, addresses, and Tax IDs
Mail 1099s to vendors
Print a 1099 report
File forms with the IRS
Close the books
* Setting up and preparing 1099s is a feature that’s available only in QuickBooks Plus.
For more help with year-end closing of the books, feel free to reach out to me at Artesani Bookkeeping.
Set up the following information before you enter data for 1099 statements.
We recommend that you review IRS rule changes for the applicable tax year before you set up and process 1099 statements.
Configure the program for the United States.
Click Administration > Setup > System > Configuration . Expand the country-specific features field and, if necessary, select United States .
A message might be displayed, indicating that you should synchronize your data to use the county-specific feature. Click Yes.
In the Number sequences form, set up a number sequence to assign a unique number to each 1099 statement.
On the Tax 1099 tab in the Company information form, select Validate 1099 on entry? to indicate which fields have insufficient information when you enter 1099 data.
On the Tax 1099 tab in the Vendors form, select the Report 1099 field to activate the 1099 data for the vendor and to activate a default 1099 box .
In the Vendors form, click Setup > Vendor state tax IDs to set up the states where you make payments to vendors.
Set up the following information before you print 1099 statements or file them electronically or magnetically with the IRS.
In the Company information form, enter company 1099 data.
In the 1099 fields form, verify the minimum amounts that are required for 1099 reporting for the current tax year.
In the Vendors form, enter information in the 1099 fields for each vendor that will receive a 1099 statement. Click Setup > Vendor state tax IDs , and enter all state 1099 information.
To file 1099 statements electronically or magnetically, enter the required information in the 1099 software vendor and 1099 transmitter forms.
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