1099 misc tax

1099 misc tax

File this form for each person to whom you have paid during the year:

  • at least in royalties or broker payments in lieu of dividends or tax-exempt interest;
  • at least 0 in:
  • rents;
  • services performed by someone who is not your employee;
  • prizes and awards;
  • other income payments;
  • medical and health care payments;
  • crop insurance proceeds;
  • cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish;
  • generally, the cash paid from a notional principal contract to an individual, partnership, or estate;
  • payments to an attorney; or
  • any fishing boat proceeds,

    In addition, use this form to report that you made direct sales of at least ,000 of consumer products to a buyer for resale anywhere other than a permanent retail establishment.

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    Page Last Reviewed or Updated: 06-Sep-2016

    Updated for Tax Year 2016

    The 1099-MISC form reports the total amount of payments you receive from a single person or entity during the year you've provided services to them.

    The IRS requires any person or company who makes certain types of payments to report them on a 1099-MISC to the recipient and the IRS. This informational form covers a wide range of payments you receive, such as rent, royalties, prizes and awards and substitute payments in lieu of dividends. However, the more common use of the form is to report your earnings when you work as an independent contractor, such as a freelance writer.

    1099 misc tax

    A 1099-MISC form serves a similar purpose to an independent contractor as a W-2 does for to an employee. The form reports the total amount of payments you receive from a single person or entity during the year that you provide services to. It includes some of your personal information such as name, address and either Social Security number or employer identification number. Most importantly, it will classify each type of payment in separate boxes on the form depending on the reason for your payment. Generally, if you receive payment for contract work you do, then your annual earnings will appear as nonemployee compensation.

    Depending on how many different companies or people you receive payments from during the year, you may receive more than one 1099-MISC. Each payer must complete the form if during any year it pays you 0 or more. However, if you earn 0 from 20 different companies, you still must report your income even though you might not receive a single 1099-MISC. In most cases, the payer must provide you with a copy of the form by January 31 of each year, as well as a copy to the IRS by the last day in February.

    As an independent contractor or freelancer, you report all earnings on your income tax return just like an employee does, but you do it in a different way. If your freelance work is sporadic and generally not your main source of income, then you can just include the payments in “other income” on the first page of your tax return.

    If you work as an independent contractor for substantial periods during the year, then the IRS will treat you as self-employed. Self-employed taxpayers must report 1099-MISC income on a Schedule C attachment to their tax return.

    In addition, you are also liable for Social Security and Medicare taxes, which you calculate on Schedule SE and attach to your return.

    There are some tax advantages to earning nonemployee income on a 1099-MISC. One benefit is that you have more freedom than an employee to claim deductions that relate to your profession.

    For example, if it’s necessary to use a computer to complete your work, your eligibility to claim a deduction for it is less restrictive than other taxpayers who must be eligible to itemize their deductions to do so. Furthermore, since you are not subject to withholding, you must make estimated tax payments throughout the year. But since you can calculate precisely what you owe, you can insure that you don’t pay too much in federal income tax during the year. You can use TurboTax to do the calculations for you, or get a copy of the worksheet accompanying Form 1040-ES and work your way through it.

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    Any employer who has paid more than 0 of miscellaneous income (hence the "MISC9quot; in the name) to an independent contractor or attorney, or who has issued more than in royalty payments, is typically required by the U.S. Internal Revenue Service to complete and send a 1099-MISC tax form to the IRS along with a copy to the recipient of the funds.  The payer also will generally retain a copy of the 1099-MISC form for his or her own records.  Employers can acquire a fillable 1900 form by calling 1-800-TAX-FORM to request it or by navigating the website of the IRS, which is located at www.irs.gov.

    Once you've received your copy of the fillable 1099 form from the IRS, you'll want to familiarize yourself with the various fields, or boxes to be filled in, on the form.  Upon first glance, it might seem like the IRS has packed a large number of fields onto that little 1900-misc form, which is hardly more than half a page in length.  However, when you break it down and take it one field at a time, it's really not so complicated after all.  Let's take a closer look and see what those little boxes are all about.

    Under the checkboxes that say, "VOID,9quot; and "CORRECTED9quot; (which are only to be used in special circumstances), you'll find in the upper left corner a relatively large field for the payer's name and basic contact information.  Under that large box will be two smaller fields:  one on the left for the payer's federal identification number, and one on the right for the recipient's identification number (that's a fancy way of referring to his or her social security number, though it could also be an individual taxpayer identification number (ITIN) or adoption taxpayer identification number (ATIN)).

    Interestingly, even though the contact information for the payer was just one large box, the fields for the recipient's name, street address, and city/state/zip code are all separated.  These separated fields are located under the fields for the federal identification numbers of the payer and recipient of the 1099-misc form.  Underneath those fields are the account number field and the "2nd TIN not." field.  The account number is generally to be filled if the payer has multiple accounts for a recipient for whom he is filing more than one , while the "2nd TIN not." field is to be filled with an "X9quot; mark if the payer has been notified by the IRS twice within three calendar years that the payee had provided an incorrect TIN.  In the two fields below that, if there are any applicable Section 409A deferrals or income, that is where this would be indicated.

    On the right side of the form, the fields are numbered and are therefore easier to identify.  Directly in the middle of the form will be a very commonly used field:  nonemployee compensation, or field number seven.  However, this is not the only type of payment that warrants the issuance of a 1099-MISC, so this popular field is surrounded by other fields, some more commonly used than others.  These include fields one through three, which signify rents, royalties, and other income; fishing boat proceeds, or field number five; Payer-made direct sales of ,000 or more of consumer products to a buyer (recipient) for resale, or field number seven; field number 10, which indicates crop insurance proceeds; and fields thirteen and fourteen, which indicate excess golden parachute payments and gross proceeds paid to an attorney, respectively.  (Notably, boxes eleven and twelve are shaded in and can be ignored).

    Further to the right side of the form, there are fields four, six, and eight.  Fields six and eight represent more types of payments that may have been made to the recipient:  medical and health care payments, and substitute payments in lieu of dividends or interest.  Field four, meanwhile, indicate not payments, but rather any federal income tax withheld from the recipient.  Finally, toward the bottom right-hand corner are fields sixteen through eighteen, known as "state information."  These fields are only provided for the payer's convenience, and they do not need to be filled by the payer.

    That's really all there is to it:  eighteen fields, many of which don't need to be filled by the majority of payers.  Payers who familiarize themselves with these fields will soon discover that the 1099-misc isn't so complicated after all.

    If you are an employer, there is a distinct possibility that you may be required by the U.S. Internal Revenue Service to file a form known as 10&9-MISC.  This tax form is not to be confused , which is used by employers to report an employee's annual wages as well as the whatever taxes were withheld from that employee's paycheck.  In contrast, this form is to be filed by any employer who has paid more than 0 of miscellaneous income to an independent contractor or attorney.  It would also need to be filed by an employer who has issued more than in royalty payments to any recipient.  A copy of the form would be sent to the IRS, and another copy would be forwarded to the recipient of the funds.  In addition, it is expected that the payer would retain a copy of the form for his or her own records. 

    Payers who are required to file a 1099-MISC will need to know, for starters, where to get this form.  Acquiring a fillable 1099 form is not difficult if you know where to look.  A fillable 1099 form will be sent to you if you call 1-800-TAX-FORM and request it.  To find the form online, log on to the Internet and navigate the website of the IRS, which is located at www.irs.gov.  That website has a search box, which will make it easier to find the form online.

    Completing and filing this tax form are easier than you might think.  In fact, you may discover that many of the fields (or fillable boxes) on the form won't even need to be filled.  Fields 11 and 12 are perfect examples of this, as they are completely shaded in and therefore can be ignored.  Furthermore, fields 15a, 16, 17, and 18 are entirely optional and hence do not need to be completed.  Then there are fields which will only need to be completed by a relatively small, highly specialized segment of the employer population; examples would include fields 5 (fishing boat proceeds), 10 (crop insurance proceeds), 13 (excess golden parachute payments), and 15b (Section 409A income).  However, all employers who are required to file this form will need to complete the fields on the left side of the 1099 form, which indicate both the employer's contact information and federal identification number as well as .  The applicable fields indicating nonemployee compensation, royalties, rents, and other income should also be completed by the payer.

    As alluded to earlier, if you are the payer then you will need to fill out multiple copies of the 1099-MISC form.  Copy A must be sent to the IRS, and you may also need to send Copy 1 to your state's tax department.  Copy B will need to be sent to the payee or recipient, and Copy 2 is to be filed with the recipient's state income tax return if required.  Finally there is Copy C, which is for you, the payer, to retain for your own records.

    Filing due dates will vary each tax year, but if you make sure to file all copies of the form by the end of January, then you (the payer) will likely be in compliance.  The specific mailing address to send Copy A to the IRS may differ according to the payer's location, so it is advisable to refer to the "Instructions for form 10&9-MISC,9quot; which is available via www.irs.gov.  It may be more convenient for you to file electronically, but in order to do that, you must have certain software that can generate a file according to the specifications found in Pub. 1220, Specifications for Electronic Filing of Forms 1097, 1098, 1099, 3921, 3922, 5498, 8935, and W-2G.

    No matter how you choose to file it, it should not be extremely difficult or burdensome to file a form 10&9-MISC.  The important thing is to file it in a timely manner and make sure that both the payee and the IRS receive their copies.  For further assistance with this, you can call the designated IRS information reporting customer service site toll-free at 1-866-455-7438.

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    Among the numerous tax forms, the IRS will be expecting you to fill out a 1099-MISC form in two cases:

    you made payments to freelancers or independent contractors for business-related services totaling at least 0 within the year;

    or you paid minimum in royalties or broker payments in lieu of dividends or tax-exempt interest.

    However, if you made any payments for personal or household services, there is no need to submit a 1099-MISC form.

    The 1099-MISC is a report of the total amount of taxable payments the independent contractor received from a single person or a business. It is aimed to prevent the self-employed from underreporting their miscellaneous income.

    While completing the fillable document, a business entity must use the name, address and Social Security or tax identification number as indicated in your W-9. The individual contractors must report their miscellaneous earnings (from 1099) on a 1040 tax return as well.

    The deadline for businesses to send the copy to individual contractors is January 31st of the year following the tax year being reported, while the individuals are required to submit the filled out 1099 forms to the IRS by February 28th. However, if you are using electronic filing, the due dates are later - February 28th and March 31st, respectively.

    The details provided on the form must include the company’s basic information along with a tax ID number and its address. The contractor on his part is required to indicate his name, identification or social security number and other personal information. To help you out with completing the document there is an instruction from the IRS on Page 5 and Page 7.

    1099-MISC is a multi-part document and should be received by different institutions: the IRS, state tax departments, the recipient of the income, etc. Each copy bears a note stating where to send the particular page. Therefore, having completed the form you should read carefully what the destination of all 1099-MISC copies are and make sure that all the recipients get the document on time.

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    You use the different Forms 1099 for reporting various types of income not on your W-2. You should receive most 1099s by Feb. 1. However, these aren’t due until Feb. 15:

  • Form 1099-B
  • Form 1099-S
  • Form 1099-MISC -- if one of these is true:
  • Substitute payments are reported in Box 8.
  • Gross proceeds paid to an attorney are reported in Box 14.

    If you have income subject to backup withholding, the payers of that income will do both of these:

  • Show the tax withheld on Form 1099
  • Withhold tax at a rate of 28% if any of these apply:
  • You don't provide the payer with your tax identification number, like your Social Security number (SSN).
  • The taxpayer identification number (TIN) you provide is incorrect.
  • The IRS notifies the payer that you’ve been underreporting interest or dividends.
  • You haven’t certified that you’re exempt from backup withholding.

    Form 1099-B is for reporting proceeds from securities transactions. Report securities transactions on Form 8949. If you have an account at a brokerage or mutual fund company, any Form 1099-B you receive might report:

  • A single transaction
  • Multiple transactions

    You need this 1099-B information when preparing your return:

  • Box 1a: Date of sale or exchange -- This is the date the transaction took place. Use it as the sales date on your Form 8949.
  • Box 2a: Stocks, bonds, etc. -- This is the amount of money you received on the sale of your securities. Report it as the sales price on your Form 8949. The brokerage firm or mutual-fund company usually reduces this amount by commissions. See the checkbox next to the Box 2a amount.
  • Box 8: Description -- This is a brief description of the asset sold. Enter this amount on your Form 8949.

    Some firms also provide information about the cost basis of the asset sold. You can use this information on Form 8949. Beginning in 2011, brokers and mutual-fund companies are required to:

  • Report the basis of the shares acquired and sold after 2010 on Form 1099-B
  • Classify the resulting gain or loss as either short or long-term

    For securities bought before 2011, firms can choose if they want to include the cost basis on Form 1099-B. If you don’t include it, you're responsible for figuring your cost or other basis.

    Form 1099-DIV is for reporting these from stocks and mutual funds:

  • Dividends
  • Capital gain distributions

    You need this 1099-DIV information when preparing your return:

  • Box 1a: Ordinary dividends -- Enter this amount on Form 1040 or on Schedule B (if required). It’s taxable at ordinary income rates.
  • Box 1b: Qualified dividends -- This amount shows the portion of Box 1a that’s taxed at a lower rate. Box 1a amounts aren’t always taxed at ordinary income rates.
  • Box 2a: Total Capital gain distributions -- Enter this amount on Form 1040 or Schedule D (if required). It might be eligible for a lower tax rate.
  • Box 6: Foreign tax paid -- This amount is taxes paid to a foreign government on international investments. You can claim a credit or itemized deduction for this amount. Choose whichever gives you the greater advantage. Check with a tax professional.

    Form 1099-INT is for reporting interest income received. You need this 1099-INT information when preparing your return:

  • Box 1: Interest income -- Enter this amount on Form 1040 or on Schedule B (if required). It’s taxable as ordinary income.
  • Box 2: Early withdrawal penalty -- This amount is charged when you withdraw a time investment, like a CD, early. Enter this amount as an adjustment to income on Form 1040, Line 30.
  • Box 3: Interest on U.S. Savings Bonds and Treasury obligations -- Report this interest on Form 1040 or Schedule B (if required). It’s usually taxable on your federal return. It’s usually not taxable on your state return.

    Form 1099-MISC is for reporting many types of income. The main types usually require the use of additional forms on your return. The main types include:

    You need this 1099-MISC information when preparing your return:

  • Box 1: Rents -- Report real-estate rental income you receive on Schedule E. Report rent for personal property, like machinery, on Schedule C. Income reported on Schedule C usually is subject to self-employment tax.
  • Box 2: Royalties -- Income you receive for:
  • The right to your work over a specified period of time
  • Extracting natural resources from your property

    Report this income on Schedule C or Schedule E. Consult with a tax professional to assist you in reporting this income.

  • Box 7: Nonemployee compensation -- Income you receive for contract labor or self-employment. You must usually report this income on Schedule C and pay self-employment tax on the net profit.

    To learn more, see these tax tips:

  • Self-Employment Deductions
  • Form W-2

    is a compilation/summary return, which shows the totals from information returns and must be submitted to the IRS along with these returns, such as the form.

    Four Important Things You Need to Know about 1096 Forms for 2016 Tax Year

    1. You will need to submit a separate 1096 for every type of information return you have given to a recipient, even if you only prepared one of each kind.

    For example, if you prepared and submitted two 1099-MISC forms and one 1099-R form (for retirement payments), you must submit a 1096 summarizing the and another 1096 summarizing the 1099-R form.

    2. UPDATE: The deadlines for submitting 1099 forms and 1096 forms  for the 2016 tax year. These forms must now be filed with the IRS by January 31, 2017. The previous year's filing date was the end of February. 

    There are no extensions of time permitted for the 2017 filings, even for online filings. 

    3. You don't have to file a Form 1096 if you  But you may need a file a 1096 with 1099s for state taxes. Check with yourfor more information on this. 

    3. You MUST submit the RED Scannable Form to the IRS. Don't download and print a 1096 from the web and submit it; you could be subject to a fine for submitting a 1096 form that is not scannable.

    When Must Form 1096 be Submitted?

     must be submitted to the IRS no later than January 31 each year. along with the applicable returns which it summarizes.  

    Filing Form 1096 Electronically

    The IRS allows you to , along with 1099-MISC forms and other 1099 forms.

    You must use the IRS's (Filing Information Returns Electronically). 

    Must I Submit Form 1096 with 1099 Forms?

    If you are e-filing 1099 forms, you do not need to include 1096 forms. You must file the 1099 forms electronically, using the IRS  system.

     How Do I Complete Form 1096?

  • First, enter the name of your business (as the "FILER9quot;)and address; a name of a person to contact, and an email address, phone number, and fax number.
  • Enter your (Box 1) or (Box 2), if you don't have an EIN.
  • In Box 3, enter the total number of forms you are submitting with this 1096.
  • In Box 4, enter the total withheld on all the forms you are submitting. If you didn't withhold any federal income tax, indicate "09quot;.
  • In Box 5, enter the total amount of reported payments on all the forms you are submitting.
  • In Box 6, enter an "X9quot; in the box for the type of form you are submitting. For example, if you are submitting 1099-MISC forms, enter an X in the Other Instructions for Form 1096

    If you are submitting 250 or more forms, you must file electronically.

    Be sure that all the information on the 1096 about you (the FILER), including your EIN, is the same as on the 1099-MISC forms you are submitting.

    Don't forget to sign and date the form.

    Answers to the most common questions about preparing and submitting Form 1099-MISC.

    is titled "Miscellaneous Income." This form is provided by employers to contract workers and other non-employees), with information these contract workers must use to complete their federal and state income tax returns. The information provided on Form 1099-MISC includes non-employee compensation, federal and state income taxes withheld, and medical and health care payments.

    Must I Submit Form 1099-MISC for a Small Amount of Payment?

    You must provide Form 1099-MISC to individuals and businesses who you paid 0 or more during the past year, or more of royalties paid, and direct sales of ,000 or more of consumer goods for resale.

    Who Must I Give Form 1099-MISC to?

    Form 1099-MISC must be provided to any "non employee" to whom you paid 0 or more during tje calendar year. This includes:

  • Payments for rental property expenses
  • Payments to a physician, physicians' corporation, or other supplier of health and medical services. Issued mainly by medical assistance programs or health and accident insurance plans
  • Payments for services performed for a trade or business by people not treated as its employees. Examples: fees to subcontractors or directors and golden parachute payments
  • Fish purchases paid in cash for resale
  • Crop insurance proceeds
  • Gross proceeds paid to attorneys.(Box 14) (Due to IRS February 15th).

    In addition, payments to certain kinds of corporations must be reported, including medical and health care payments (box 6) and (box 7).

    Read more about

    I'm confused about whether to use Form 1099-MISC or Form W-2. Help!

    is given to employees, while is given to non-employees.

    Read more about the difference between

    When is Form 1099-MISC due? Who do I send it to? 

    Form 1099-MISC must be provided to "non employees" (as described above) no later than January 31 each year.  You can send the form by mail or provide it online for downloading.

    The deadline for filing 1099-MISC forms and 1096 transmittal forms with the IRS has been changed. For 2016 forms, the filing deadline is January 31, 2017. Details in this article about the  

    Along with Copy A of all the 1099-MISC forms you provided to non-employees, you must submit a transmittal form to the IRS which totals all information from all 1099 forms.

    How do I get copies of 1099 forms?

    You can find at your local office supply store, through a or online payroll software program, business tax program, or . You cannot use 1099-MISC copies downloaded from the Internet, because Copy A of the 1099-MISC form is in a specific color of red ink and cannot be duplicated. Here is a link to the 5, but note that this form cannot be submitted to the IRS. For more information, here is a link to the

    How do I complete Form 1099-MISC?

    This step by step guide can help make the process easier.

    How do I submit Form 1099-MISC? Can I submit Form 1099-MISC online?

    You can submit all Form 1099-MISC along with the to the IRS by mail or online. Read more about .

    What if I submit Form 1099-MISC late?

    You may be subject to if you submit 1099-MISC and 1096 forms after the due dates. The amount of the penalty is determined in part by how late you file, the size of your business.

    Remember that using a payroll service provider does not relieve you of the responsibility to ensure that the 1099 forms are filed correctly and on time. If your failure to file is intentional, the penalty is at least 0 per form, with no maximum.

    What if I make an error in Form 1099-MISC?

    If you make an form, and the error is discovered before you submit the form to the IRS at the end of February, just correct the mistake. That's why there is a one-month time between providing forms to contractor workers and submitting them to the IRS.

    If you discover an error after you have submitted the form to the IRS, you must submit a corrected 1099-MISC form. To correct a 1099-MISC form, check the "corrected9quot; box at the top, and don't forget to change Form 1096 if the correction affects totals on this form.

    ETAX1099.com is offering advanced highly secured web-based, to facilitate electronic filing of IRS 1099 forms such as 1099-INT, 1099-K, Still not convinced that 1099 efile services make it super easy? Check out the short video tutorial to file form 1099 online that shows you exactly what you need to do to complete the entire filing process. Click the 24/7 live chat button on the top right of our page and one of our friendly customer service representatives will be happy to personally walk you through the process. Worried about whether our customer service team is reliable enough for what you need? Take a look at our and you will see plenty of satisfied customers raving about our prompt and helpful team of experts.

    Not only does our software make filing your 1099 forms as easy as filling in some boxes and doing a bit of copy and pasting, but it is also very user-friendly. You won’t have to worry about having stacks of files piled up on your desk that need mailed out to the IRS. Instead, you’ll fill in some details, confirm that your information is accurate, and receive an e-file that can be quickly emailed to the appropriate party. You’ll even receive a reference number that ensures that your information never gets lost in the shuffle and gives you the opportunity to print out the

    Whenever you’re dealing with sensitive business information, security is a top concern. Fortunately, ETAX1099.com is providing secured and protected information. We are certified by the IRS and have been fully approved by their governing body as a trusted e-file service provider. They trust our software and want you to know that you can as well. When you use our you also won’t have to worry about staying up-to-date with the annual changes in IRS tax law as we’ll be sure to keep you well informed about what needs to be done.

    Whether you’re a tax professional that is looking for an easy way to handle IRS 1099 tax forms, a business owner that wants to be walked through the filing process, we can help. You can get started by filling out the information at the top of our page and be sure to let us know if you have any questions about the process.

    Have you hired an independent contractor to perform services for your company or business? Then you likely need to report their pay to the IRS and to them via form 1099-MISC. The form 1099 is an information return used to help businesses/individuals accurately report their income on their tax returns and provides a mechanism for the IRS to ensure that the income was properly reported.  

    What is a 1099-MISC form?1099 misc tax

    A Form 1099-MISC is generally used to report any payments made to a service provider or contractor. This helps the IRS track how much they can expect in taxes from contractors and those who are self-employed. Because they are technically a ‘business-of-one’ when contracting, independent contractors must handle their own taxes whereas companies automatically withhold for taxes with their traditional, W-2 employees.

    There’s also not just one 1099 form, there are a . For the purposes of this guide, we’re focusing on the most common form used to report compensation for services paid to an independent contractor: the .

    Who files a 1099-MISC form?

    The company or business owner that makes payments to the contractor for their services is required to report those payments to the IRS and also send a copy to the contractor.  

    Who receives a form 1099-MISC?

    The contractor receives a copy for their records and the IRS also gets a copy — either through electronic filing or paper mailing (plus a 1096 form, a transmittal form used just for filing with the IRS using snail mail).

    Most corporations don’t get 1099s

    Another important point to note: you do not need to send 1099-MISCs to corporations. This includes S-Corporations and C-Corporations -- they also don’t receive 1099s. You do need to send 1099s to single-member limited liability company (or LLCs) or a one-person Ltd. But not an LLC that’s treated as an S-Corporation or C-Corporation. Here’s another way to remember:

  • Sole proprietor = Do send 1099
  • Unincorporated contractor or partnership/LLP =  Do send 1099
  • An LLC that elects treatment as an S-Corporation or C-Corporation = Do NOT send 1099

    Alas, there are some exceptions to this rule. You still need to issue 1099s for:

  • Attorney’s fees even if the lawyer is incorporated
  • Gross proceeds paid to an attorney (such as for legal settlements)
  • Payments to for-profit medical care providers Business services only

    Another important requirement to know: you only send 1099s for services provided for your business, not goods or merchandise. You also don’t send a 1099 for non-business, personal services. For example, let’s say you had a website designed by a freelancer. You’d issue them a 1099 for that service. Whereas, let’s say you hired a landscaper to mow the lawn at your house. You do not owe your landscaper a 1099 because they provided you a personal service, not a service for your business.  

    The 0 threshold

    Typically, you are only required to send 1099-MISCs to contractors whom you’ve paid 0 or more that year.

    The credit card payment exception

    In the case that you’ve paid for services using a credit card or through a third party payment network like Paypal, the rules for are applicable for reporting, not a 1099-MISC.

    What information do you need for filing form 1099-MISC?

    In order to file a 1099, you’ll need several key pieces of information about your contractor. Usually, this information is collected by a W-9 form which can be filled out by the contractor before providing work or services.

    The most important pieces:

  • Legal name of the contractor (Line 1)
  • Business name if different from the contractor's name (Line 2). If an entity is a single-member LLC, then it’s disregarded for information reporting purposes. As such, it would need to input its name on Line 2 while the single-member owner's name would be input on Line 1 (and the owner's TIN would be included on the Form W-9).
  • The contractor’s federal tax classification (Line 3)
  • Exemption codes (Line 4) Another purpose of the Form W-9 is to document a payee's status as exempt if the "eyeball test" cannot be used. For example, if an entity is incorporated and has the word "Company9quot; in its name as opposed to "Inc9quot;, then the entity would need the Form W-9 (Line 4) to determine the entity's status as an exempt recipient for information reporting purposes.
  • Their address (Line 5,6)
  • Tax Identification Number: either the Entity Identification Number or Social Security Number (Part 1) When do you issue 1099s?

    For 2016 payments, you’ll need to by January 31, 2017. You also must send a copy to the IRS. If you’re filing electronically or by mail, the deadline is January 31, 2017. This deadline applies to Form 1099-MISC when you are reporting non-employee compensation payments in Box 7. Otherwise, file by February 28, 2017, if you file on paper, or by March 31, 2017 if you file electronically. But, since it's likely that at least some of your 1099 forms will be 1099-MISCs, for practical purposes, January 31st becomes the key filing date.

    Just to put that in another handy format:

  • January 31, 2017 -- Send 1099 form to contractors
  • January 31, 2017 -- Mail 1099-MISC forms to the IRS
  • January 31, 2017 -- E-file 1099-MISC forms with the IRS via Extensions

    See our guide to which will give you an extra 30 days to deliver forms to recipients.

    See our guide to which will give you an extra 30 days to file forms with the IRS.

    Keep in mind that your state may also have requirements and separate deadlines for reporting 1099s and filing them.

    See our guide to

    Mailing vs. e-Filing 1099s with the IRS

    If you’re issuing more than 250 1099-MISC forms, then you’re actually required to e-file with the IRS. And even if you plan on filing fewer than 250, the IRS still prefers e-filing.

    Should you issue a 1099-MISC or 1099-K?

    Most of the time, businesses issue their contractors 1099-MISCs, which are used for cash payments made directly to an independent contractor to contractors for business services. As mentioned above, the threshold for sending a 1099-MISC is if you’ve paid them 0 or more over the course of the year.

    As online and digital payments become more pervasive, many companies may need to issue a Form 1099-K, which is typically reserved for electronic payments and payments by credit card to contractors. Traditionally, third-party settlement organizations like PayPal have used this form to report payments transactions.

    The reporting threshold for 1099-Ks is much higher than for 1099-MISC. Third-party settlement organizations are required to issue a 1099-K after 200 transactions and paying out over ,000.

    Learn more: Process options

    It’s important to begin planning for 1099 filing and delivery early because it can easily turn into a huge headache if the deadline rolls around while you’re still missing important contractor or payments information. We suggest starting to prepare as early as possible and be aware of your options:

    Handle filing and delivery on your own: With this option, you compile, print, deliver, and file all the 1099s on your own. You’d probably want to consider this option if you expect to organize and issue very few 1099s.

    1099-MISC Filing Service: Services like exist to help you with this process of gathering information and filing. This is ideal for companies with dozens to thousands of contractors.

    Hire a CPA or professional tax advisor: They will help determine whether you have a reporting obligation for payments made to contractors and may prepare the forms for you. They typically will handle filing with the IRS as well. 

    *When in doubt at any stage of the 1099 process, it’s highly recommended to consult a tax advisor to better understand your requirements.

    Penalties for not filing

    If you neglect to file 1099s when you should or file too late, then you could face hefty fines. Depending on how late you file, you could pay anywhere from -0 per failure, per form, with a maximum of ,193,000. In other words, a payor can be assessed 0 per form for failure to file with the IRS and 0 for failure to furnish the same form to the payee (for a maximum of .3 million).

    10&9-MISC IRS Helpful Links

    It’s hard to find the most relevant and up-to-date IRS information on 1099 taxes on the internet these days. So, we’ve gathered the best, most authoritative information here:

    Forms (includes recipient instructions):

    Ideal for filing less than 50 employees.

    eSmart Payroll's online application allows users to quickly fill out returns online and submit them for e-file.

  • IRS Authorized direct e-filing
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    For more information on payroll products, please .

    For more information on the form 1099-MISC combined federal/state filing program, please .

    Form 1099-Misc is a tax form that reports the year-end summary of all non-employee compensation. The 1099-Misc form covers rent, royalties, self-employment and independent contractor income, crop insurance proceeds and several other kinds of miscellaneous income.

    Enter 1099-MISC data online.

    eSmart Payroll's online application allows users to quickly fill out returns online and submit them for e-file.

  • IRS Authorized direct e-filing
  • Print and download PDF copies at anytime
  • Web-based interface for data entry
  • Convenient access anywhere, anytime through a browser

    For more information on the form 1099-MISC combined federal/state filing program, please .

    For corrections, please visit:

    Upload IRS Form 1099-MISC data to file many forms.

    eSmart Payroll's online application allows users to quickly upload an excel spreadsheet containing return data for e-filing or printing and mailing.

    Simply download our FREE Excel template and fill in your data. Once you are done entering your information into the template you can upload the spreadsheet directly to the website to complete your e-file. Print and mail options are also available for an additional price.

  • IRS Authorized e-filing
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    For corrections, please visit:

    Ideal for all Form 1099-MISC scenarios.

    If you want the flexibility to prepare, print 1099-misc forms, distribute to recipients, edit, add or delete forms as needed then file the final forms before the deadline, you may want to check out our sister website, .

    You can create payment checks for your contractors throughout the year then easily consolidate all payments for a contractor into one form 1099-misc. It is easy, convenient, flexible and efficient for managing contractor payments and form 1099-miscs.

    In addition to 1099-misc and correction, you can use the site to prepare and manage 1099-R forms, as well as ACA compliance form 1095-C and 1094-C.

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  • Create payment checks and consolidate payments into form 1099-miscs

      Online Excel Mapping How to enter data? Enter data directly, completely online Prepare data in Excel, then map the coloumns online Data e-filed to IRS? Yes Yes Data e-filed to State? Yes, if State is part of Fed/State combined e-file program Yes, if State is part of Fed/State combined e-file program E-file status? Online Online How to print copies? Online, after checkout Download PDF copies after checkout Cost? (e-file charge is the same for all) Based on number of forms, volume discount E-file charge and PDF file charge separately, print/mail options Generally used for? One at a time, small number of forms (


    1099 misc taxIRS Form 1099-Misc Year 2016

    In addition, use Form 1099-MISC to report that you made direct sales of at least $5,000 of consumer products to a buyer for resale anywhere other than a permanent retail establishment. You must also file Form 1099-MISC for each person from whom you have withheld any federal income tax under the backup withholding rules regardless of the amount of the payment.

    Be sure to report each payment in the proper box because the IRS uses this information to determine whether the recipient has properly reported the payment.

    1099 misc tax

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